Monsoon: The Asian Journal of Brandeis University

I. Purpose

Monsoon is a journal that provides the Brandeis community with an Asian perspective on political, economic, and cultural affairs in Asia and their relations with the rest of the globe.

II. Club Officers

There shall be two Editors-in-Chief, five Senior Editors, one Managing Editor, one General Manager, one Deputy Manager, and one Production Manager.

A. The Editor-in-Chief has primary responsibility for the well-being of Monsoon. The Editor-in-Chief has ultimate responsibility for maintaining smooth communication among Board members and for moving the production process forward. Duties include:

1. To hold meetings and to set the agenda.

2. To make the final decision in setting the schedule and deadlines for issues and events.

3. To appoint board members and to delegate assignments.

4. To monitor the progress of other Board members to make sure that they are performing their duties in a timely manner (see Appendix A. I. i).

5. To reserve the right to reject any contribution.

6. To carry out final editing and approval of contributions (see Appendix A. I. ii).

B. The Senior Editor has primary responsibility for the contribution of the content of the journal. Duties include:

1. To seek art work, articles, and other forms of literature pieces.

2. To edit and suggest changes to Contributing Editors with regards to content and grammar.

3. To deliberate with the Editors-in-Chief on the outline of each issue.

4. To be responsible for their respective fields of specialization (Greater China, Northeast Asia, Southeast Asia, South Asia, and Global).

C. The Managing Editor has primary responsibility for the editorial side of the journal. Duties include:

1. To oversee the five Senior Editors and the editorial process.

2. To review all submissions and contact the Senior Editors with any concerns those require further discussion or an authorís attention.

3. To review submissions for grammar, spelling, punctuation, sentence structure, organization, and clarity, making revisions as necessary.

D. The General Manager has primary responsibility for managing the finances of the journal. Duties include:

1. To manage the finances of the journal (see Appendix A. III. i, iv).

2. To apply for funds in a timely manner (see Appendix A. III . ii).

3. To arrange and organize editorial meetings (see Appendix A III. vi).

4. To train and delegate to the Deputy General Manager.

E. The Production Manager has primary responsibility for the presentation of the journal. Duties include:

1. To design the graphic layout of the journal.

2. To create and maintain the website of the journal.

III. Elections and Appointments of Officers

A. Succeeding Editors-in-Chiefs, General Managers, Assistant Managers and Production Managers are to be nominated by any current editorial board member and are to be elected by 2/3 of the votes from the members.

B. Senior Editors are to be appointed by the newly-elected Editors-in-Chief.

IV. Meetings

A. Regular meetings will be called by the General Manager at least three times a month.

B. Urgent meetings can be called at the discretion of the Editors-in-Chief and the General Manager.

C. Meetings can be cancelled or meetings times can be changed by the Editors-in-Chief and the General Manager due to circumstances (i.e. weather condition).

V. Constitution and Amendments

A. The constitution shall be adopted by a two-thirds vote of standing members.

B. Amendments to the constitution shall be approved by a two-thirds vote of present members.

C. A member shall be defined as any member of the Brandeis community who has attended 2/3 of the meetings prior to the day the vote is taken.

VI. Statement of Non-Exclusivity

Monsoon is open to all members of the Brandeis community. Monsoon does not discriminate against members on the basis of sex, race, religion, sexual preference, class, age, nationality, physical ability or political affiliation.

Appendix A Ė Additional Information

I.

i. If a task is not being met, the Editor(s)-in-Chief is responsible for delegating the task or otherwise ensuring that it is completed on time.

ii. The Editor(s)-in-Chief is responsible for the final approval of articles and the layout. Submitted articles are forwarded to both the Managing Editor and the Editor-in-Chief for an initial review as to whether the article is appropriate to publish. If the Editor(s)-in-Chief does not express an opinion, the Managing Editorís opinion prevails. If there is a disagreement between the Managing Editor and the Editor-in-Chief, they should try to reach a consensus. Should they find themselves unable to reach a consensus, the Editor(s)-in-Chief shall make the final decision.

iii. If there are two Editors-in-Chief, they shall coordinate Monsoonís activities by communicating with each other on a regular basis (several times per week, or as necessary).

II.

i. As overseer of the editorial side of the Board, the Managing Editor shall work directly under the Editor(s)-in-Chief.

III.

i. The General Manager has primary responsibility for managing the finances of the journal. Responsibilities include: receiving and paying bills, reimbursing Board members for pre-approved club-related expenses, advertising, and soliciting donations.

ii. The General Manager is responsible for applying for funds in a timely manner. S/he shall prepare and present Monsoonís funding requests to the Student Union at least once per semester. S/he shall stay apprised of other funding opportunities, such as the Hewlett Pluralism Alliance, and shall be responsible for Monsoonís applications for funding.

iii. The General Manager and the Editor(s)-in-Chief are the only people who have access to the Marathon account and the fundraising account.

iv. The General Manager must always keep track of how much money is in the accounts, and how much is supposed to be there. S/he is responsible for maintaining an updated written record of club funds and expenses, available to any other Board member who requests a copy.

v. The General Manager shall represent and promote Monsoon when the Editor-in-Chief is not available.

vi. The General Manager shall arrange and organize Board meetings. This includes: keeping an updated copy of the contact information of all members. on Board; taking notes during meetings; sending minutes to Board members; and sending weekly meeting reminders.

Appendix B Ė Publication Timeline

Article Submission Period:

Round 1: The Editor(s)-in-Chief announces the deadline for article submission, which needs to be met by the Senior Editors. Each Senior Editor has two weeks to seek at least two article contributions.

Round 2: The Managing Editor shall receive these articles from the Senior Editors, who will have already made their corrections. The Managing Editor makes further corrections. In consultation with the Editor(s)-in-Chief, the Managing Editor shall determine which articles are appropriate to publish.

Round 3: Selected articles are then returned to the Senior Editors, who contact the authors and seek their approval of the changes. The authors are expected to write feedback only on the editing done by the Managing Editor and Editor(s)-in-Chief, and not make additional changes on the original article. This process takes 1-2 days.

Journal Production Period:

Round 1: Two days after the deadline, the articles are forwarded to the Production Manager for layout. The Editor(s)-in-Chief sets a deadline for the template that is workable for the Production Manager, approximately one week. The Editor(s)-in-Chief monitors the layout process and sends prompt feedback to the Production Manager.

Round 2: After the template is complete, the Editor(s)-in-Chief sends an email to the Board and asks them to correct any errors they see. Structural changes are not expected.

Round 3: Two days after edited articles distributed to Senior Editors and reviewed, the Editor(s)-in-Chief collects a list of corrections and sends it to the Production Manager.

Round 4: Production Manager contacts the publisher and sends out the template.

Final Approval Period:

Round 1: Once the dummy copy is received from the publisher, it must be approved by the Editor(s)-in-Chief.

Round 2: The General Manager and the Editor-in-Chief together decide how many copies to order based on Monsoonís financial status.

Round 3: The General Manger then calls the printer to give the number of copies to order, and must verify with the printer the mailing address for sending the copies and bill. They must also agree on a time for the copies to arrive.

Journal Arrival Period:

Round 1: Once the copies arrive, the Board shall help to distribute the copies.

Round 2: The General Manager shall receive the bill 1-2 weeks within the journalís arrival. S/he will bring the bill to the Student Union for reimbursement. S/he will receive the check in the mailbox and must mail the check to the publisher immediately, in avoidance of a late fee.