UTC Constitution
The purpose of the Undergraduate Theatre Collective
(UTC) is to promote undergraduate theater on the campus of Brandeis University.
The UTC is sponsored by the Office of Campus Life, and all undergraduate
theater groups on campus have the option of applying for membership. The UTC
also maintains and runs the Carl J. Shapiro Theater in conjunction with the
Office of Campus Life and the Office of Facilities Management of Brandeis
University, Waltham, Massachusetts.
I. Article I: UTC Coordinator Selection Procedures
1.
By March 15 of each calendar year, the UTC Coordinator must advertise that the
position for the next school year is open and make applications available.
2.
The term of UTC Coordinator runs from May 15 of the year of selection until May
15 of the following year.
3.
A person may only serve one term.
4.
While serving a term as UTC Coordinator, no person may also hold an executive
board position of a member group.
5.
All applications must include spaces for name, year, mailbox number, prior theater
acting and management experience, and a free response section generally asking
the candidate what they believe is the role of the UTC, and especially its
coordinator.
6.
Applications must be turned in to the outgoing UTC Coordinator by March 31, or
the first day of class after that date.
7.
Once all applications have been collected, the candidates will be called in for
an interview with the selection committee, which includes the outgoing UTC
Coordinator, Rick Sawyer, or whomever holds his position of Associate Dean and
Director of Campus Life, and Kristine Carlson, or whomever holds her position
as Assistant Director of Campus Life.
8.
Those three individuals can invite any person upon whom they can all agree to
serve on the selection committee as well.
9.
All candidates will be notified of the decision by the Friday after the week of
interviews.
10. If the UTC
Coordinator position becomes vacant in the middle of the school year, the two
representatives from Campus Life must appoint a new Coordinator to finish out
the term.
II. Article II: UTC Member Groups
1.
At this time the UTC member groups are:
a. Boris'
Kitchen
b. Brandeis
Ensemble Theatre
c. Brandeis
Players
d. Hillel
Theatre Group
e. Tympanium
Euphorium
2.
Any group that is officially recognized by either the Student Senate or the
Office of Campus Life and presents theatrical limited-run engagements on campus
is eligible to join the UTC after the following actions:
a. The group
must file with the UTC Coordinator a Constitution, a statement of purpose, and
a statement of non-exclusivity.
b. The group
must also file with the UTC Coordinator a list of all members with their
mailbox numbers.
c. Two
representatives from the applying group will be invited to the next scheduled
UTC Commission meeting, where they will be given time to make a presentation,
after which there will be a question and answer period.
d. 2/3 of the
representatives and the UTC Coordinator are required to grant admission into
the UTC.
3.
Admission granted goes into effect for the following semester.
4.
Upon admission into the UTC, said group will nominate two representatives to
the Commission, at which time the Constitution will be updated to reflect the
change.
5.
The newly admitted group will have the lowest priority in terms of show date
selection for the first semester following admission.
6.
Upon the completion of these two semesters, the show date selection procedures
must be updated as an amendment to this document.
7.
If a group leaves the UTC for any reason, the Constitution will be updated to
reflect those changes.
8.
All member groups must submit updated member group lists at the first UTC
Commission meeting of each semester.
III.
Article III: UTC Commission
1.
The UTC Commission at the time of ratification includes the UTC Coordinator and
ten voting members: two members each from Boris' Kitchen, Brandeis Ensemble
Theater, Brandeis Players, Hillel Theatre Group, and Tympanium Euphorium.
2.
No commission member may represent more than one group.
3.
Each member group is responsible for appointing its own representatives.
4.
Although representatives need not necessarily be executive board members of the
group they are representing, it is imperative that they remain active members
of that group and must discuss all proceedings with their boards unless
otherwise directed.
5.
UTC Commission members must remain the same for the entire school year unless
extenuating circumstances prevent this.
a. If such
circumstances arise, the situation needs to be discussed with the UTC
Coordinator.
6.
Each representative will vote as an individual representing his or her group.
a. Therefore,
it is entirely possible that the two representatives from any group will have
opposite views on any given issue.
b. It is the
responsibility of the member group to select representatives whom they feel
will best convey the feelings of the group.
7.
The Coordinator will only vote in the instance of a tie, unless otherwise
noted, and all decisions may be overridden by the two Campus Life
representatives in conjunction with the UTC Coordinator.
8.
The UTC Commission shall meet at least once every two weeks during the academic
year, excluding official University recesses.
9.
An agenda for all scheduled meetings of the UTC Commission will be sent to the
UTC representatives no later than three calendar days before each meeting.
10. Any suggestions
for agenda items must be submitted to the UTC Coordinator no later than
twenty-four hours prior to the distribution of agendas.
11. The UTC
Coordinator will be responsible for setting the final agenda.
a. Only
relevant issues will be included.
12. All meetings are
open to the public, but the UTC Coordinator may choose to close a meeting or
parts thereof if sensitive issues are to be discussed.
13. All votes are
determined by a simple majority vote, except where otherwise noted in this
Constitution.
14. All Commission
members will be assigned a responsibility as a liaison between the UTC
Coordinator and UTC members. Responsibilities will be chosen at the first
Commission meeting of each semester by a vote of the Commission members (the 10
club representatives, excluding the UTC Coordinator). If there is a tie for any
position(s), the UTC Coordinator will have the discretion on choosing who
should obtain the position. Voting will be by secret ballot unless all members
of the Commission agree on an open vote. Voting will be by a simple majority as
indicated in Section 13 above.
a. Responsibilities
may be switched with other UTC Commission members as long as the Commission is
made aware of the switch and does not object.
b. Responsibilities
are assigned to provide the Commission with people in charge of certain areas
of UTC work. These jobs in no way remove these responsibilities from the realm
of the Coordinator. The Commission as a whole may have a say in all plans and
executions for any of the responsibilities discussed herein.
c. Should the
Commission see fit to redistribute responsibilities at any point, they may do
so according to the voting laws within the UTC Constitution.
d. The
responsibilities are outlined as such: Tech Liaisons, Operations and
Programming Liaisons, Senate Liaison, and F-Board Liaison.
i. Tech Liaisons: Three (3) UTC Commission members. Responsible for
assisting and coordinating the technical needs of different UTC productions.
1)
Tech Liaisons will work with the Theater Manager, Stage Managers, and all
designers of shows throughout the season, meeting with each group of designers
at least twice each semester more
if seen fit.
2)
Tech Liaisons are also responsible for maintaining a safe and inventoried
theater space, and for coordinating any improvements that are deemed necessary.
3)
At least one Tech Liaison must attend each strike/load-in.
4)
Tech Liaisons shall work with the theater manager in order to complete each
semester's wood order.
5)
These members will report back on activities of shows to the Commission as a
whole and act as a liaison between the technical aspects of a show and the
Commission, the UTC Coordinator, and the Theater Manager.
ii. Operations and
Programming (O/P) Liaisons: Five (5) UTC
Commission members. Primary duties can be divided into two groups: Special
Projects and Production Meetings.
1)
Special Projects: O/P Liaisons are responsible for creating, planning and
executing UTC projects. Existing projects include the UTC Symposium and the
End-of-Year Banquet. O/P Liaisons will also be responsible for publicity
regarding UTC projects and other events, e.g. shows.
2)
Production Meetings: O/P Liaisons are also responsible for organizing periodic
Producer, Director, and Stage Manager meetings. The purpose of these meetings
is to increase communication between productions and to provide a support
network for production staff members.
a)
The UTC Coordinator shall assist with Director and Producer meetings when
deemed necessary by the Coordinator or the O/P Liaisons, in addition to all
other responsibilities of the Coordinator enumerated within the constitution.
It remains the Coordinator's
duty to continually be aware of all pertinent goings on in all UTC shows
currently in production.
b)
In the case that no commissioner is qualified to lead a particular production
meeting, the UTC coordinator shall designate someone to fulfill this duty. In
this case, it is suggested that an O/P Liaison still attend each meeting.
iii. Student Union
(SU) Liaison: One (1) UTC Commission
Member. The SU Liaison is responsible for keeping the Commission abreast of
Senate and Student Union activities and initiatives, especially those that
might directly affect UTC operations. He/she is also responsible for educating
the Union on UTC practices and needs, and for working with the assigned Senate
Club Liaison to advocate the UTC's
position on relevant issues. The SU Liaison shall hold periodic meetings
throughout the semester with the Senate Club Liaison and/or the Student Union
President.
iv. F-Board Liaison: One (1) UTC Commission Member. The F-Board Liaison
shall seek to coordinate and streamline funding requests from the member clubs
so as to garner as much F-Board funding and support as possible. He/she will
serve as a resource for producers with questions/concerns regarding F-Board.
The F-Board Liaison will also serve as the UTC's advocate to F-Board by explaining specific needs of
clubs/productions and generally educating F-Board membership about UTC
practices and needs. The F-Board Liaison shall meet with the F-Board Chair and
other members before each Early Marathon session to outline UTC requirements
for the coming semester; he/she shall also meet with board members whenever
deemed necessary, and report to the Commission anything of interest/importance.
1)
When necessary, the F-Board Liaison will work to coordinate a separate 'UTC Early Marathon' with the F-Board.
2)
When desirable, the F-Board Liaison will work to identify and encourage 'UTC-friendly' candidates to F-Board.
e. All
Commission Members are encouraged to assist and participate in duties outside
their own responsibilities. Additionally, if a specific project/duty requires
additional assistanc3e, those responsible for the given task may enlist the aid
of all or part of the greater UTC community.
IV.
Article IV: Secretary and Webmaster
Selection Process
1.
Should the Commission in any given year feel the need for a commission
secretary, the commission is able to decide accordingly by a simple majority
vote. Should a secretary be desired, the following process shall ensue:
a. An
application shall be made available by the UTC Coordinator
b. Existence
of the position shall be publicized on the UTC website and via a UTC email, and
by any other means as deemed necessary by the coordinator to adapt to the
changing times (i.e. telekinetic messaging or something of the like).
c. Commission
members shall be made aware of all candidates.
d. Once all
applications have been submitted (by a given deadline as set forth by the
Coordinator), said applications shall be reviewed and one candidate shall be
chosen by the UTC Coordinator.
e. The chosen
candidate shall serve in said position until the end of the spring semester,
regardless of the start of term of office.
f.
The secretary may not be a commission member, and therefore has no voting
privileges.
g. The
secretary's duties shall be as
follows:
i. Take accurate and
objective minutes at all commission meetings
ii. Supply the Webmaster
with said minutes no later than 24 hours following any given meeting.
h. Should the
secretary fail to fulfill the above-listed responsibilities, he or she may be
subject to impeachment by the commission. Motion for impeachment may be made by
any commission member. Such an impeachment shall require a 2/3 commission vote.
2.
For each academic year, the UTC shall have a webmaster contingent with the
following guidelines:
a. An
application shall be made available by the UTC Coordinator
b. Existence
of the position shall be publicized on the UTC website and via a UTC email, and
by any other means as deemed necessary by the coordinator to adapt to the
changing times (i.e. telekinetic messaging or something of the like).
c. Commission
members shall be made aware of all candidates.
d. Once all
applications have been submitted (by a given deadline as set forth by the
Coordinator), said applications shall be reviewed and one candidate shall be
chosen by the UTC Coordinator.
e. The chosen
candidate shall serve in said position from April 15 of that year until April
15 of the following academic year.
f.
The Webmaster may any member of the UTC, including, but not limited to, the
Coordinator, any commission member, or the secretary. Should the Webmaster be a
person other than a commission member, he or she shall have no voting
privileges at commission meetings.
g. The
webmasters duties shall be as follows:
i. Maintaining the UTC
website.This task shall include, but not be limited to:
ii. Posting commission
meeting minutes
iii. Updating the UTC
calendar
iv. Publicizing meetings,
productions and special events
v. Posting proposals for
shows and constitutional amendments.
h. Should the
Webmaster fail to fulfill the above-listed responsibilities, he or she may be
subject to impeachment by the commission. Motion for impeachment may be made by
any commission member. Such an impeachment shall require a 2/3 commission vote.
V. Article V: Fall Show Date Selection Procedures
1.
A UTC week begins Monday at 9 am and ends the following Sunday evening at
midnight.
2.
Each theater group requesting performance time for the fall semester must
submit a request in writing to the UTC Coordinator, including name of group,
name and mailbox number of submitter, and first and second choice week(s)
selection by April 15 of the preceding spring semester.
3.
Boris' Kitchen automatically receives the week following Thanksgiving.
4.
Tympanium Euphorium, Brandeis Players, and Brandeis Ensemble Theatre will
rotate by year as to which group receives Family Weekend as part of their
performance schedule, the order of which will be determined by the UTC
Commission.
a. If in any
given year the group with the week of Family Weekend forfeits their right to
that week, the rotation will move up one year.
5.
Hillel Theatre Group has the option of taking the week prior to Thanksgiving,
because of the schedule limitations imposed by the Jewish holidays.
6.
If in any given semester Hillel Theatre Group does not accept this time-frame,
they may choose from the dates remaining after the other groups have all been
accommodated.
7.
If more than two groups want two weeks in the theater, the UTC Coordinator will
have the authority to determine which groups will be awarded two weeks,
following these stipulations:
a. Boris'
Kitchen only receives one week per semester.
b. The group
with the week of Family Weekend will have the least priority.
c. If a group
was denied a request for two weeks in the previous year, they will be given
highest priority.
d. Not all
requests will be able to be accommodated, even to the groups with highest
priority, depending on the way the calendar falls in any given year.
VI.
Article VI: Spring Show Date Selection
Procedures
1.
HTG gets first selection of dates so as not to conflict with Passover or the
counting of the Omer, a religious tradition prohibiting public performances.
2.
Each theater group requesting performance time for the spring semester must
submit a request in writing to the UTC Coordinator, including name of group,
name and mailbox number of submitter, and first and second choice week(s)
selection by November 15 of the preceding fall semester.
3.
The UTC Coordinator will have the ultimate authority to determine which groups
will be awarded which weeks.
VII.
Article VII: UTC Pre-Proposal
1. Each Semester
there shall be an all-UTC pre-proposal meeting. This meeting will occur no
fewer than ten (10) calendar days prior any club's proposal meeting.
2.
There must be at least one (1) E-Board representative from each UTC Member
Group, excluding Boris' Kitchen.
3.
Anyone wishing to propose a show(s) for the following semester should make that
known to the UTC Coordinator at this meeting, and no new declarations of intent
to propose will be accepted after 48 hours from the onset of the meeting. By
the end of this 48 hour period, the UTC Coordinator must be made aware of the
title of the show(s) as well as any clubs the show(s) might be proposed to.
Proposer need not be the director of the show(s). At the end of the 48 hour
period, the UTC constituents will be made aware of all of the proposals that
will exist for the following season.
4.
UTC member groups must decide on an individual basis how this meeting will
count towards the membership requirements for their club's voting procedures.
5.
No UTC Member Group shall have a pre-proposal meeting in addition to this
all-UTC pre-proposal meeting, but the member groups are encouraged to have
mid-semester meetings of their members.
VIII.
Article VIII: Audition and Callback
Procedures
1.
This article does not apply to Boris' Kitchen.
2.
For fall productions:
a. All shows
must have completed all auditions and callbacks by 11 pm on the Thursday
following Labor Day.
b. Each
production is required to inform all who have auditioned for more than one show
that they must be available between midnight and 2 am on the Thursday-Friday
following Labor Day.
c. At midnight
on the Thursday following Labor Day, each show must bring two or three
representatives to a common casting meeting.
i. At this meeting, each
production will read their ideal cast list and all conflicts that arise will be
solved by telephone consultation between the actor in question and the UTC
Coordinator.
ii. The UTC Coordinator
will then announce the actors' choices, at which point each show will be given
a few minutes to make any necessary substitutions.
iii. The above procedure
will be repeated until all conflicts have been solved.
d. All
inter-production communication regarding actors and casting is expressly
prohibited between those involved in the casting procedure, until the common
casting meeting.
e. No show is
allowed to post their cast list until after the common casting meeting.
3.
For spring productions:
a. After fall
semester consultation with the producers of each spring semester show, the
time-frame for auditions and the date of the common casting meeting which both
shall occur after Winter Break will be decided upon.
b. Each
production is required to inform all who have auditioned for more than one show
that they must be available between midnight and 2 am on the date determined
for the common casting meeting.
c. At midnight
on the evening of the common casting meeting, each show must bring two or three
representatives to the aforementioned meeting.
i. At this meeting, each
production will read their ideal cast list and all conflicts that arise will be
solved by telephone consultation between the actor in question and the UTC
Coordinator.
ii. The UTC Coordinator
will then announce the actors' choices, at which point each show will be given
a few minutes to make any necessary substitutions.
iii. The above procedure
will be repeated until all conflicts have been solved.
d. All
inter-production communication regarding actors and casting is expressly
prohibited between those involved in the casting procedure, until the common
casting meeting.
e. No show is
allowed to post their cast list until after the common casting meeting.
IX.
Article IX: Audition Restrictions
1.
The UTC Coordinator is not allowed to audition for or officially appear in any
UTC show or serve as a member of any group's production staff.
X. Article X: UTC Fees and the Mainstage Theater
1.
The Carl J. Shapiro Theater, herein referred to as the mainstage theater, is
the performance space of the Undergraduate Theatre Collective, and where all UTC
shows are presented unless other arrangements have been made.
2.
Following the strike of each show, the UTC Coordinator will check out the
group, surveying the theater for broken equipment and cleanliness.
a. If a
problem is found, the Producer or a designate of the outgoing group will be
asked to correct it or they will be assessed a fine equal to the cost of
replacement or whatever the solution to the situation might be.
3.
Performances Outside the Mainstage Theater
a. For each
performance where admission is either charged or suggested there is a $50 fee
per show.
b. This fee
does not apply to Coffeehouses
c. For each
performance where admission is either charged or suggested, but no UTC services
are used, there is a $25 fee per show.
d. If a
performance's income is below the designated fee per show, the UTC Coordinator
has sole authority to lower the fee for thatperformance.
e. For each
performance where admission is neither charged nor suggested, and no UTC
services are used, there will be no UTC fee.
f.
For each performance where admission is neither charged nor suggested, but UTC
services are used, the sponsor group will be charged forthe items used,
determined at the discretion of the UTC coordinator.
4.
In addition to the aforementioned fee, for performances in the MainstageTheater,
there shall be a charge of 25% of total ticket sales.
5.
The UTC Coordinator will have sole discretion over the expenditure of all UTC
funds.
a. The UTC
Coordinator will provide a detailed accounting of all expenditures and profits
to the UTC Commission at the end of each semester.
XI.
Article XI: Accounting Procedures
1.
A copy of the official accounting sheet will be given to each producer at the
start of the semester in which their production is presented.
2.
At the check-out following each production, the producer of the show is
required to hand in a completed accounting sheet to the UTC Coordinator.
3.
Payment of the UTC fees are to accompany the accounting sheet unless prior
arrangements have been made between the producer and the UTC Coordinator.
XII.
Article XII: Impeachment of UTC
Coordinator
1.
Should the UTC Coordinator not fulfill his or her responsibilities as dictated
in this Constitution, the UTC Commission may declare the seat vacant after the
following actions:
a. Charges for
impeachment must be made in writing by at least three members of the Commission
and presented to the Campus Life representatives.
b. The Campus
Life representatives have veto power over the proposed impeachment, but if they
agree with the charges, they will select a presiding officer from amongst the
Commission members.
c. The
presiding officer will then call a Commission meeting at which time the charges
will be read and the accusers and accused shall have the right to introduce
evidence pertinent to the charges.
d. 3/4 of the
Commission members are required to remove said official from office.
2.
If said official is removed prior to the first week in March, an interim
Coordinator must be selected as dictated in I.8.
a. A person
placed in the position of UTC Coordinator as an interim replacement is eligible
to apply for another term as Coordinator.
b. If the
official is removed after March 1, but before the Coordinator for the next term
is selected, the position will remain vacant until such time as the new
Coordinator can begin his or her duties.
i. In this instance, the
representatives from Campus Life will have full authority in all UTC matters.
XIII.
Article XIII: Impeachment of UTC
Commission Members
1.
Should a UTC Commission member not fulfill his or her responsibility to aid and
promote undergraduate theater on the Brandeis campus, the UTC Commission may
declare the seat vacant after the following actions:
a. The
complaint for impeachment must be made in writing by at least three members of
the UTC Commission and be presented to the Coordinator.
b. The
Coordinator will then call a Commission meeting at which time the charges will
be read and the accusers and accused shall have the right to introduce evidence
pertinent to the charges.
c. The UTC
Coordinator and 2/3 of the remaining representatives are required to remove
said official from office, at which time the member group from which the ousted
official was a representative, should appoint a new representative.
XIV.
Article XIV: Receivership of a UTC
Group
1.
Receivership in this case is defined as a period of structural reorganization,
when a member groups finances are run entirely by the UTC Coordinator.
2.
Should a UTC member group feel that it does not possess the finances to
survive, it may apply for receivership.
3.
Should a UTC member group incur a debt that it cannot pay by the due date, it
will be automatically placed under receivership.
4.
The UTC will absorb and pay off all debts incurred by the member group in
receivership, up to $1,000.
5.
The representatives to the UTC Commission of that group will retain their
positions as long as the group retains its status as a member group.
6.
The UTC Coordinator will have direct authority over any and all financial
transactions of the group.
7.
The member group in question will have twelve months to present a viable
reorganization plan of action to the UTC, which must be approved by a 3/4 vote
of the UTC Commission representatives, the UTC Coordinator, and the
representatives of Campus Life.
8.
After a reorganization plan is approved, said group has two years to pay all
debts back to the UTC.
9.
Receivership ends upon the full repayment of all debts to the UTC.
a. If either
of the last two requirements are not met, receivership expires and the group in
question is removed from the UTC and all remaining monies are irretrievably seized
by the UTC.
10. Said group has
the right to reapply only after the group can repay the UTC for all debts
absorbed.
11. In accordance
with Section 4, the UTC bank account will maintain a balance of at least $1000
at the end of the semester. However, this minimum balance does not require the
UTC to spend the entirety of any surplus above $1000.
XV.
Article XV: Sanctions Against a UTC
Member Group
1.
Following an infraction of UTC, University, or governmental policy, the UTC
Coordinator will have the authority to impose one of the following sanctions on
the group in question.
a. Probationary
period.
i. Probation shall be
defined as a period of time, determined by the UTC Coordinator, during which
the group in question cannot commit any further infraction without automatic
removal from the UTC.
1)
This statement only applies if the UTC Coordinator determines that the second
infraction is of significant severity.
ii. The UTC Coordinator
may also impose any of the sanctions outlined in XIV.1.c.
b. Removal of
said group as outlined in Article XV.
c. Additional
penalties may be imposed as deemed appropriate by the UTC Coordinator.
i. If monetary
compensation is required, the group must be sent a bill for damages, which they
will have three months to pay.
XVI.
Article XVI: Removal of a UTC Member
Group
1.
The UTC Coordinator and the Campus Life representatives must agree to bring a
complaint against any member group.
2.
The Coordinator will then call a Commission meeting at which time the charges
will be read and the accusers and accused shall have the right to introduce
evidence pertinent to the charges.
3.
Actions that may be cause for removing a member group from the UTC include, but
are not limited to:
a. Causing
serious physical damage to the theater.
b. Causing
serious damage to the reputation of undergraduate theater on campus.
c. Refusing to
pay its incurred fees to the UTC Commission.
4.
2/3 of the remaining Commission officers, those in the groups not being
charged, plus the Coordinator, are required to remove said group from the UTC.
5.
If the vote for removal fails, the UTC Coordinator will then have the authority
to impose sanctions as outlined in XIV.1.a and XIV.1.c.
XVII.
Article XVII: Ratification and
Amendment
1.
This Constitution is considered ratified and in effect immediately if 2/3 of
the UTC representatives and the UTC Coordinator vote for ratification.
2.
The issue of adding an amendment to this Constitution may be placed on the
agenda of any UTC Commission meeting by any UTC representative, provided that
it is received by the UTC Coordinator at least one week in advance of the next
scheduled meeting.
3.
Amendments must be ratified by 3/4 of the UTC Commission members.
XVIII.
Article XVIII: Stage Floor Paint Policy
1.
In order to restore the theater back to its neutral state, each show is responsible
for painting the entire stage flat black at the end of their tech week.
2.
This requires the purchase of three cans of flat black paint.
3.
The only exception to this policy is if it is previously discussed and agreed upon
with the next show in the season.
XIX.
Article XIX: Time in the Theater
1.
A show's time in the theater is restricted to the time between 9 am and 1am.
2.
Clubs may stay between 1am-3am with special permission from the Department of
Student Activities.
a. No saws may be used during
this time (see Article XXI: Use of Saws)
b. If you have gained
permission from Student Activities to stay until 3am, your production staff is responsible for
making sure the space is locked and armed at the end of the night.
i. This can be accomplished
either by arranging with one of the theater assistants to lock up, or by calling public safety at
the end of the night.
3.
The number of late nights permitted in the theater is to be specified in individual
club constitutions. Different rules may apply for cast members and for production staff
members.
XX.
Article XX: Use of Power Tools
1.
Power tools may only be used by individuals who have been approved by the Department of
Student Activities.
2.
A list of qualified persons on a production staff must be submitted to the Department of
Student Activities at least two (2) weeks before load in.
a. The list should contain
production staff members, cast members and anyone who may help out during tech week.
b. The list must contain a
person's past experience or justification as to why they are competent.
XXI.
Article XXI: Use of Saws
1.
The use of any of the saws in the shop (chop saw, table saw, panel saw, jig saw, circular saw,
etc) is restricted to the time period between 9am-1am.
2.
There must be at least two people in the theater in order for the use of saws to be permitted.
If there are less than two (2) people in the theater or it is past 1am, no saws may be used.
3.
Saws may only be used by people who have been approved by the Department of Student Activities.
XXII.
Article XXII: Glitter
1.
The use of glitter is not permitted in Carl J. Shapiro Theater space.
2.
Both loose glitter and glitter on set pieces is prohibited.
3.
Pre-made glitter paint is permitted.
XXIII.
Article XXIII: Back Wall Policy
1.
If a production wishes to paint the back wall as part of their set, they must discuss the time
commitment required to restore the theater back to neutral with both the following show and Commission.
a. Because this may interfere with
load in for the next show, any plans must be made at least two (2) weeks in advance of the group's
time in the theater
b. The issue will be discussed
at a Commission meeting.
i. Both groups will have a
chance to present their side.
ii. After hearing both
arguments, Commission members will vote, and a decision will be reached by simple majority.
iii. In the case of a tie,
the UTC Coordinator will cast the deciding vote
2.
If the back wall is painted, it must be repainted completely in flat black paint.
a. Different mixtures of black
paint produce different colors, so repainting only the painted section is not sufficient.
b. The group will be required to
repaint the back wall with as many coats of paint as is required to restore the space to neutral.
XXIV.
Article XXIV: Strike
1.
During strike, the theater should be returned to its neutral state.
2.
Strike should be scheduled by the show's stage manager and the next show's stage manager.
3.
The stage floor and back wall need to be returned to flat black (see Article XVIII and Article XXIII).
4.
All gels must be removed from lights, and the House Plot must be restored (unless other
arrangements have been made with the following show's lighting designer).
5.
The Green Room must be thoroughly and completely cleaned and vacuumed and all costumes
sorted and stored.
6.
All rented props and costumes must be removed from the space by the following Tuesday at the
latest, barring unforeseen circumstances, in which case the stage managers from each show will
make alternate arrangements.
7.
Before a show can leave the theater, both Stage Managers must do a walk through of the theater and
agree on its cleanliness.
XXV.
Article XXV: Food for Strike/Load In
1.
If pizza or other food is desired for strike/load in, the cost of the pizza (or other food)
should be shared evenly between the groups, taken out of their fundraising accounts.
2.
This arrangement should be discussed and planned out beforehand by the respective club treasurers.
3.
If Hillel Theater Group is involved in either the strike or the load in, kosher food must be provided.
XXVI.
Article XXVI: Shop Needs
1.
Every show inevitably places strain, wear and tear on shop goods. Throughout every show season,
there are a number of goods that need to be replaced.
2.
To help maintain the shop and ensure that it is stocked for everyone, each show will be
responsible for purchasing three (3) regular size brushes and six (6) regular size rollers at the
beginning of tech week, for their use.
3.
Should the show use any of the fine work brushes, they must be restored to their original
quality through extensive cleaning.
a. If, after inspection by the UTC
Coordinator, the brushes are found to be damaged they must be replaced by the club that damaged them.
4.
Each show is responsible for remaining aware about how much tape (gaff, glow tape, spike) and
how many fasteners (screws, nails, staples) are in the shop.
a. If supplies need to be replaced,
a show must either fill out a "repair" report or let a TA know in order to purchase more fasteners.
Ratified on December 7, 1997 by a vote of 9-0-0
Amended on December 9, 1998 by a 3/4 vote
Amended in May, 2003 by a unanimous vote
Amended March 18, 2004 by a vote of 9-0-1
Amended on October 27, 2004
Amended on November 12, 2004
Amended on April 12, 2005 by a vote of 8-0-1
Amended on March 22, 2006 by a unanimous vote
Amended on April 5, 2006 by a unanimous vote
Amended on January 26, 2009